ChadSmiley Blog :: Refresh Fields in Microsoft Word

Ads by Google

Bookmark :

The concept of having page numbers and other fields in Word to dynamically display information works and sounds great. The only drawback is getting the information to stay up to date. Yes, there is the F9 feature that refreshes all the selected fields. Having to remember to select all the text and then press F9 is not bad. But the headers and footers are not selected so they do not get updated. Each different header needs to be updated individually. This macro will update all the fields in each section of the active document.

Create Macro

Select Tools - Macro - Macros from the menu bar
Enter RefreshAllFields for the 'Macro Name'
Select 'Normal.doc' for 'Macros in'
Select 'Create' option

Copy the following text between Sub and End Sub
Paste into Visual Basic Editor

Sub RefreshAllFields()
'
' RefreshAllFields Macro
'
'

For i = 1 To ActiveDocument.Sections.Count

If Not ActiveDocument.Sections(i).Headers Is Nothing Then

For h = 1 To ActiveDocument.Sections(i).Headers.Count

x = ActiveDocument.Sections(i).Headers(h).Range.Fields.Update()

Next h
End If
x = ActiveDocument.Range.Fields.Update()
If Not ActiveDocument.Sections(i).Footers Is Nothing Then

For f = 1 To ActiveDocument.Sections(i).Footers.Count
x = ActiveDocument.Sections(i).Footers(f).Range.Fields.Update()

Next f

End If

Next i

End Sub

Run Macro

Select Tools - Macro - Macros from the menu bar
Select RefreshAllFields for List of macros
Sit back and watch

I use this macro so often that I added it to my personal toolbar that is always displayed in every document.

Comments

1 - Thanks very much for the macro! Came in very handy.

Posted by Brian At 03:59:14 PM On 12/12/2007 | - Website - |

2 - I suppose I misunderstand the purpose of this macro.

I have tables in my document that give an overview of each chapter. They contain fields linked to bookmarks, which display the page number in the table. These page numbers don't update as I edit the document, so I have to go to each "overview" table and manually right-click and select "update field."

This macro doesn't update those fields. Emoticon

Posted by Tuck At 02:33:34 AM On 04/23/2008 | - Website - |

3 - Tuck,

the page numbers won't update as you edit the document. They will update when you run the macro. It's automates the right-clicking and selecint "update field" that you are doing.

I've tried other similar scripts but somehow they all mess up some references. This seems to work the best so far.

Posted by JT At 01:20:13 PM On 05/11/2008 | - Website - |

4 - Thanks for this macro, worked to a tea. Emoticon